Collection Policy of the University Archives
To ensure that the history and activities of the University are documented and preserved, the UA seeks to collect records from the different units and members of the University, alumni and other affiliated bodies. These records include:
1. University Records – records, regardless of medium or format, that are historical, administrative and official in nature. These are the records that were created, received, or accumulated by the different University units and its officials in the conduct of their business. These records pertain to the activities, functions, policies, procedures, decisions, structure, organization, and history of the University. These also include students and personnel records.
Specifically, this category includes but not limited to:
- Correspondence, memoranda and notices
- Legal records
- Catalogs, handbooks and manuals
- Minutes of the meetings, agenda and background materials
- Organizational chart
- Histories
- Policy documents and mission statements
- Publications, reports, research and working papers, and bulletins (including faculty and student publications)
- Speeches and remarks
- Project records
- Financial records
- Personnel records
- Student records (grade sheets, directories, yearbooks, theses and dissertations)
- Maps and architectural plans
- Photographs
- Audio and video recordings
- Artifacts, memorabilia and other related materials
2. Personal Papers – records regardless of medium and format that documents the personal history, activities and accomplishments of an individual. Personal papers will include those from University officials, faculty, staff and alumni. The records are not restricted to those that were created/produced within the involvement of these individuals in the University.
