OFFICE ASSISTANT at the Office of the Associate Dean for Academic Affairs
Under the supervision of the Assistant to the ADAA for Academic Standards, the Office Staff for Academic Standards assists in the administrative procedures pertaining to undergraduate students’ academic concerns, eligibility for promotion to the next year level, and eligibility for graduation. The work involved supports the Associate Dean for Academic Affairs in upholding academic standards as contained in the academic regulations of the Loyola Schools.
A. Essential Duties and Responsibilities
b) Prepares the materials needed for the meetings
c) Assists the ADAA in following up with the departments or setting appointments with department chairs or faculty for further clarification about appeals submitted or to discuss the recommendations of the Standards Committee
b) Prepares for mailing to parents the advisory marks of probationary students
c) Calls for students who need to see the ADAA because of academic concerns
d) Calls the departments or faculty members to check on students with academic concerns
b) Prepares graduation memos such as those for toga measurements, program awards, list of candidates for valedictorian, etc.
c) Reserves the venue for toga measurements for graduating students and the promo board for graduation announcements
d) Sends e-mails or letters to faculty members to get additional information about the shortlisted valedictorian candidates
e) Compiles and prepares materials submitted by valedictorian candidates for distribution to Standards Committee members
f) Prepares the list of honor graduates, program awards, and the final list of graduates to be read by the Deans in coordination with the offices of the Registrar, Deans and VPLS
b) Processes the application forms of special students
c) Coordinates with the Office of International Relations for the enrollment requirements of international students
d) Encodes the basic information of special students on intraAISIS and assigns their ID numbers
e) Processes the advisement and enlistment of special students in coordination with the departments and Registrar’s Office
b) Sets/confirms appointments with the ADAA as requested by students, parents, faculty, department chairs, etc. regarding academic concerns and other inquiries.
b) Updates information on the office webpage
c) Assists in the preparation of PowerPoint presentations as needed
- Graduate of any 4-year course with at least 1-year work experience- Previous work experience in the Ateneode Manila or familiarity withthe Ateneode Manila educational systemis an advantage- Must have good interpersonal skills- Proficient in Microsoft Office applications and internet usage- Good oral and written communication skills- Good command of both English and Filipino languages- Must be hardworking, systematic and able to cope well with tight deadlines and significant pressure- Has initiative and can work with minimum supervision