Thesis, Dissertation, and Capstone Project Revised Guidelines and Deadlines for SY 2022-2023

Following the memo on new policies concerning graduate thesis, dissertation, and capstone project released on August 16, 2022, we have updated the guidelines to reflect the changes.  For your convenience, here are the links for the following:

1. For the Department/Program and Deans

2. For Faculty Advisers, Panel Members, and Style Readers

3. For Graduate Students

In addition, kindly refer to the following deadlines and other reminders for SY 2022-2023:

A. Deadlines

Oral Defense

Grade Submission

Dean’s Approval

ADGP’s Approval

First Semester

Saturday
5 November 2022

Saturday
12 November 2022

Wednesday
7 December 2022, 5 pm

Saturday
10 December 2022, 12 nn

Second Semester 1

will join the commencement ceremonies

Saturday
25 March 2023

Saturday
1 April 2023

Thursday
27 April 2023, 5 pm

Saturday
29 April 2023, 12 nn

will NOT join the Commencement ceremonies

Saturday
15 April 2023

Friday
21 April 2023

Thursday
18 May 2023, 5 pm

Saturday
20 May 2023, 12 nn

¹Holy Week Observation - April 3-8, 2023

B. Reminders

1. Please read and abide by the policies and procedures as indicated in the Thesis/Dissertation/Capstone Project Guidelines.
2. Use of Revised ADGP Form 23 (Announcement of Oral Defense Form) - The revised form now includes the endorsement of the Reader (see Section C.3 of the 16 August 2022 memo), in addition to the Primary Adviser, in securing the approval for oral defense. The Departments/Programs are encouraged to take into consideration the time needed for the reader to review the manuscript prior to submission of ADGP Form 23 to the Office of the Registrar.
3. TDCP Adviser as part of the examination panel - The Primary Adviser is now part of the composition of the examination panel. The primary adviser must also submit the ADGP Form 8.1 for thesis and dissertation defense.
4. Schedule of Oral Defense

• The Final Oral Defense should fall within the official academic calendar of the School Year as released by the Office of the Registrar.
• If the student wishes to submit the final revised copy of the TDCP and other requirements within the submission deadline of a particular semester, the final oral defense should take place on or before the deadline set by the OADGP. This includes students with an approved extension in a particular semester/term.
• A student whose program does not require a final oral defense of the capstone project enrolls and submits or presents their papers within the deadline of the final oral defense set by the OADGP.

5. TDCP Manuscript Format - Students are encouraged to use the automated thesis template in order to assist them in complying with the LS formatting standards.
6. Students should adhere to the policies and procedures of the Loyola Schools. Students may send their questions/inquiries through email or google chat at adgp.ls@ateneo.edu.

As always, we are highly grateful for your patience and continued cooperation. We hope you do not mind if we ask for your assistance in disseminating this information to all concerned stakeholders involved in graduate student research.