The Official Transcript of Records is a record of the courses taken and grades earned of a student, including credits transferred from other schools. This may be issued for evaluation, employment, board exam, and/or Commission on Higher Education (CHED) Certification of Authentication and Verification (CAV) purposes. It bears the signature of the Loyola Schools Registrar and contains the seal of the Ateneo de Manila University.
CERTIFICATES
Certificates issued by the Loyola Schools Office of the Registrar include the following:
Batch/ Class Ranking (For Undergraduate Level only)
Certified True Copy of Diploma
Completion (For Graduate Level only)
Course Description
Cummulative Quality Point Index
Eligibility for Graduation
English as a Medium of Instruction
English Translation of Diploma
Enrollment
Grading System
Graduation
Honorable Dismissal/ Transfer Credential
Units Earned
CONDITION FOR ISSUANCE OF OFFICIAL ACADEMIC DOCUMENTS
Any Ateneo de Manila University Loyola Schools student and alumna may request copies of their transcipt of records or certificates at any time.
Students/graduates with hold order/ liability should be cleared by the concerned office first before the request will be processed.
A graduate student on a provisional status may not be issued official documents pending the submission of admission requirements.
Checks eligibility of student for issuance of official academic records.
Verifies and asks for confirmation of details of request for scholastic documents.
Sends billing information and payment instructions.
STEP 3:
PAYMENT
Pays for document request according to billing information and payment instructions.
Submits a scanned copy/ screenshot of deposit slip as proof of payment.
NOTE:
Please wait for payment instructions before paying for your request.
For payments made abroad, additional bank charges related to the telegraphic transfer at bank of origin (cost of postage/foreign bank fee/wire transfer/taxes, etc.) shall be shouldered by the requesting party.
Requesting party would need to wire an additional US$ 20 to the assessed amount for documents as provision for the service fees charged by local banks/ financial institutions for remittances to the Philippines.
STEP 4:
PAYMENT VERIFICATION AND CONFIRMATION
Verifies proof of payment.
STEP 5:
DOCUMENT PROCESSING
Processes document request according details of request.
NOTE:
Documents will be processed after submission and validation of proof of payment and will be released within five to ten working days thereafter.
STEP 6:
DOCUMENT ISSUANCE
Sends electronic (via email) or printed copies (via WExpress Courier Service) of the requested documents to the requesting party and/ or third party recipient.
NOTE:
If the student/ graduate is unable to attend to the transaction himself/ herself, he/ she must provide a letter of authorization to his/ her representative with a copy of his/ her valid ID with picture and signature and a copy of his/ her representative’s valid ID with picture and signature. A copy of these requirements should be uploaded in the online request form.
Electronic documents are released only through registrar.ls@ateneo.edu to the requestor's identified email address recipient.
Due to campus access restrictions, printed documents shall be released only through an accredited courier. Shipping charges apply.
NOTE: The Loyola Schools Registrar's Office is currently receiving an unusual large volume of requests. The process of verifying requests via online channels is taking longer than the in-person process. Average turnaround time is between 10 to 15 days.
Office of the Registrar
Loyola Schools
G/F, Social Sciences Building
Ateneo de Manila University Loyola Heights campus
Katipunan Avenue, Loyola Heights
1108 Quezon City
Philippines
Phone
(632) 8426-6001 local 5130-5147
Fax
(632) 8426-6123
For General Inquiries
registrar1.ls@ateneo.edu
askregistrar.ls@ateneo.edu
