TECHNICAL HEAD FOR HIGH SCHOOL (Central Facilities Management Office)

Job Responsibilities
A. Leadership
·         Acts as lead and the main resource on all matters concerning the unit handled
·         Develops and manages a team, whether organic or outsourced, to achieve the unit’s objective and ultimately support FMO’s and the university’s over-all goals and initiatives
·         Establishes and institutionalizes a process that will continually review and challenge status quo to achieve improvement in the section’s systems, processes and performance.
 
B. Strategic
·         Reviews systems performance of the entire unit handled on a regular basis
·         Maintains awareness of the environment, new trends, and new standards as far as comprehensive facilities management of building is concerned
·         Ensures annual performance audit as one of the benchmarks for succeeding year’s goals
·         Develops and cascades action plans in managing the buildings/ complex
·         Sets and pursues achievement of key results areas (KRA) for the unit and each individual member of the unit to support the unit’s mandates
·         Benchmarks performance of his team versus regional and/ or global best practices in building facilities management
·         Reviews, updates, and/or draft policies related to building/ complex operations on a regular basis

C. Operations
·         Coordinates/ partners with the unit FMO to better asses operational requirements.
·         Develops and cascades the unit’s and FMO’s operating plans
·         Sets, imposes, and ensures compliance to detailed performance metrics to the services provided to the unit
·         Ensures awareness of his team’s requirements to supports needed to deliver expectation and exerts best effort to provide them
·         Leads in coordinating with various other units, whether internal or external, for regular services that should be provided by his team
·         Leads in collaboration and/ or cooperation with various units, whether internal or external, for any initiatives requiring his/ her expertise
·         Oversees the daily operations and provide guidance on any concern related to building operations
·         Leads in assessing the team’s performance by getting feedback from units served. This includes monitoring performance by the internal maintenance team as well as outsourced service providers
·         Manages the budget and resource allocated for the team/ unit. Establishes and institutionalizes a process that will continually review systems and processes for efficient spending
·         Manages/ supervises consolidation of FMO services (Construction Management, Job Order System, Utilities Management, Events Management and Grounds Management) for his assigned unit:
 
  
D. HR Functions
·         Establishes a strong team of dedicated individual with full understanding of and commitment to the requirements of the section, unit, and the university
·         Manages the team fostering the Ignatian values and ways of doing things effectively
·         Manages the performance of each and every individual in his team through clarity in goals and objectives, and regular communication
·         Develops future leaders in his team through coaching and mentoring

E. Administrative
·         Ensures
          o   Administration of contracts and projects needed in the performance of the team’s mandate and the delivery of services
          o   Compliance to University policies and procedures
          o   Compliance to public policies
·         Prepares report and documents needed in the performance of the team’s mandate

F.  May lead or be given role in other projects/ activities which are mission critical t the unit or the University.
 
 
Qualifications:
o   Graduate of Engineering or Architecture
o   Experience in Construction and Property Management
o   Knowledge in
      §  Interpretation and enforcement of local policies and best practices in property management
      §  Budget preparation
      §  Financial review
      §  Building and construction standards/ codes
      §  Operating standards for mechanical/ electrical systems
      §  Best practice in utility consumption management
      §  Security standards
o   Skills in:
      §  Strategic leadership and planning
      §  Customer Service
      §  Manpower planning, management, coaching and mentoring
      §  Organization and time management
      §  Effective communication
      §  Networking and industry player
o   Must possess good interpersonal relations